Bookkeeping for cleaning & janitorial services
Stakeville provides bookkeeping for cleaning and janitorial companies: recurring-contract revenue tracked by client, crew labor allocated to jobs, supplies and mileage captured, and clean records for mixed 1099/W-2 workforces.
Cleaning companies win on route density and contract margin, but most only see a blended P&L that hides which contracts carry the business and which ones quietly lose money once labor and drive time are counted.
We track revenue and labor by contract or route, keep supplies and vehicle costs captured instead of leaking through personal cards, and maintain the worker records (W-2 crews, 1099 subcontractors, or both) that keep year-end filings clean.
Where cleaning & janitorial services books usually break
Blended contract margin
No per-contract view, so underpriced accounts hide for years.
Leaky costs
Supplies and mileage on personal cards, never making it into the books.
Worker-mix records
1099 and W-2 workers mixed without the documentation each requires.
How Stakeville handles it
Contract-level P&L
Revenue and labor tracked by client, route, or building.
Cost capture
Supplies, equipment, and mileage recorded systematically.
Payroll & 1099 discipline
Registers reconciled, W-9s collected, and 1099s ready every January.
Recurring-revenue tracking
Monthly contracts billed and tracked so nothing is missed.
“The payroll clearing account had never balanced in four years. They found every unmatched entry and now it zeros out every single period.”
“They rebuilt our dealer books, set up the sales tax workflow, and found a revenue gap we didn't know existed.”
Services for cleaning & janitorial services
Cleaning & Janitorial Services, common questions
Can you show margin per contract?
Yes, with labor allocated to jobs, each contract shows its own margin, which usually reveals one or two accounts due for a price increase.
We pay some crews as 1099, is that handled?
We maintain the payment records and W-9 documentation for subcontractors, and reconcile W-2 payroll separately. Classification decisions themselves belong with you and your advisor.
Find out what your books need, free.
A 20-minute Books Health Check: we review your current setup and tell you exactly what it will take to get clean, decision-ready numbers. No pressure, no credentials requested.