Accounts Payable & Receivable Management
Stakeville manages the full AP/AR cycle: generating and sending customer invoices, scheduling vendor bill payments, maintaining aging reports, and flagging collection risks, so cash flow stays predictable instead of surprising.
Most cash-flow crises aren't revenue problems, they're timing problems. Invoices that go out late get paid late; bills paid without a schedule drain cash in lumps; and without a maintained aging report, you find out about a non-paying customer months too late.
We run AP and AR as a weekly rhythm: invoices generated and delivered on schedule, bills entered and queued for approval, aging reviewed, and follow-ups flagged. You approve payments, we make sure nothing slips.
What's included
Invoice generation & delivery
Customer invoices created, sent, and tracked on your billing schedule.
Bill entry & pay scheduling
Vendor bills captured, coded, and queued for your approval on a payment calendar.
Aging & collections view
AR and AP aging maintained weekly, with overdue accounts flagged for follow-up.
Vendor management
Clean vendor records, W-9 collection, and 1099-ready payment histories.
Cash-flow visibility
A clear view of what's coming in, what's going out, and when.
How it works
Process design
We map your billing cycle, approval preferences, and payment calendar.
System setup
Invoicing templates, vendor records, and approval workflows configured in your software.
Weekly rhythm
Invoices out, bills queued, aging reviewed, every week, without you chasing it.
“Our books were 14 months behind when we found Stakeville. Three weeks later everything reconciled and our CPA filed without a single question.”
“The monthly report is one page and I actually read it. What moved, why, and what to watch. That alone is worth the fee.”
Accounts Payable & Receivable Management, frequently asked questions
Do you have access to move money?
No. We prepare and schedule, you approve and release payments. We work with read-only or approval-gated access only.
Can you help collect overdue invoices?
We maintain the aging report, send scheduled payment reminders, and flag accounts needing escalation. Formal collections beyond reminders stays your decision.
Do you handle 1099s for vendors?
We keep vendor records and payment histories 1099-ready year-round and coordinate with your tax preparer at year-end.
Find out what your books need, free.
A 20-minute Books Health Check: we review your current setup and tell you exactly what it will take to get clean, decision-ready numbers. No pressure, no credentials requested.