Payroll Coordination & Reconciliation
Stakeville coordinates and reconciles payroll between your provider (Paychex, ADP, SurePayroll, iSolved, Gusto, or Nethris) and your general ledger, so wages, taxes, garnishments, and liabilities tie to the penny every pay period.
Payroll providers run payroll; almost none of them make sure it lands correctly in your books. The gap shows up as clearing accounts that never zero out, liabilities that don't match filings, and officer compensation that surprises everyone at tax time.
We reconcile every payroll register to the general ledger: gross wages, employer taxes, benefit deductions, garnishments and child support, and multi-department allocations. When a manual payment happens outside the payroll system, we catch it and reclassify it, before it becomes a filing problem.
What's included
Provider reconciliation
Registers from Paychex, ADP, SurePayroll, iSolved, Gusto, and Nethris tied to the GL every pay period.
Clearing account management
Payroll clearing and liability accounts that actually zero out, with garnishments and child support tracked correctly.
Multi-department allocation
Wages allocated across departments, locations, or cost centers for accurate job and division P&Ls.
Officer compensation tracking
Clean officer comp records ready for Form 1125-E and year-end filings.
Off-cycle payment capture
Manual wage payments made outside the provider identified and reclassified properly.
How it works
Register review
We map your provider's reports to your chart of accounts and fix the recurring journal entry.
Historical tie-out
Existing clearing and liability balances reconciled and cleared.
Per-period cadence
Every payroll run booked and reconciled as part of your monthly close.
“Our books were 14 months behind when we found Stakeville. Three weeks later everything reconciled and our CPA filed without a single question.”
“The monthly report is one page and I actually read it. What moved, why, and what to watch. That alone is worth the fee.”
Payroll Coordination & Reconciliation, frequently asked questions
Do you run payroll or just record it?
We coordinate and reconcile, your provider (Paychex, ADP, Gusto, etc.) processes payments and filings, and we make sure every run lands correctly in your books. We can also help you select and set up a provider.
Which payroll providers do you support?
Paychex, ADP, SurePayroll, iSolved, Gusto, and Nethris are our most common, and the reconciliation process works with any provider that produces payroll registers.
Can you fix a payroll clearing account that never zeros out?
Yes, this is one of our most requested cleanups. We reconcile the historical activity, identify the unmatched items, and set up entries so the account clears every period going forward.
Find out what your books need, free.
A 20-minute Books Health Check: we review your current setup and tell you exactly what it will take to get clean, decision-ready numbers. No pressure, no credentials requested.