Bookkeeping for medical & dental practices
Stakeville provides bookkeeping for medical and dental practices: insurance remittance and patient payment reconciliation to bank deposits, payroll allocated across clinical and administrative staff, and overhead-ratio reporting practice owners actually use.
Practice revenue arrives messy: insurance remittances, patient payments, care-credit deposits, and adjustments that make the bank statement look nothing like production reports. Books that just record deposits can't tell a practice owner what's really happening.
We reconcile deposits to remittance data, allocate payroll across clinical, hygiene/therapy, and admin roles , the way practice benchmarks expect, and report overhead ratios so owners can compare against industry standards. Our multi-department payroll allocation experience runs deep, including clinical, therapy, admin, billing, and management cost centers.
Where medical & dental practices books usually break
Deposit soup
Insurance, patient, and financing deposits blended with no reconciliation to source.
One payroll blob
No clinical vs. admin split, so overhead benchmarks are impossible.
Owner-comp confusion
Owner pay, distributions, and perks tangled through the P&L.
How Stakeville handles it
Deposit reconciliation
Bank deposits tied to remittance and patient-payment records.
Department payroll allocation
Wages split across clinical, hygiene, admin, and billing cost centers.
Overhead ratio reporting
Practice overhead tracked against benchmarks, month after month.
Clean owner compensation
Owner pay and distributions separated so practice profitability is real.
“Our books were 14 months behind when we found Stakeville. Three weeks later everything reconciled and our CPA filed without a single question.”
“The monthly report is one page and I actually read it. What moved, why, and what to watch. That alone is worth the fee.”
Services for medical & dental practices
Medical & Dental Practices, common questions
Do you integrate with practice management software?
We reconcile against the reports your PM system produces (production, collections, and deposits) tying them to the bank and the ledger.
Can you benchmark our overhead?
Yes, with payroll and expenses allocated correctly, your overhead ratio becomes comparable to published practice benchmarks.
Find out what your books need, free.
A 20-minute Books Health Check: we review your current setup and tell you exactly what it will take to get clean, decision-ready numbers. No pressure, no credentials requested.