Bookkeeping for trucking & logistics
Stakeville provides bookkeeping for trucking and logistics companies: per-truck or per-lane profitability, factoring company reconciliation, fuel card and maintenance tracking, and records structured to support IFTA and 2290 filings.
Trucking margins are thin enough that blended books are dangerous, you need to know what each truck earns after fuel, maintenance, insurance, and factoring fees, not just what the company earned overall.
We reconcile factoring statements (advances, reserves, fees) correctly, track fuel cards and maintenance by unit, and keep mileage-and-fuel records organized so IFTA reporting draws from the books instead of a shoebox.
Where trucking & logistics books usually break
Factoring confusion
Advances and reserves booked as revenue, distorting both income and AR.
Blended truck costs
No idea which units earn and which ones burn cash.
IFTA scramble
Fuel and mileage records reconstructed every quarter under deadline.
How Stakeville handles it
Factoring reconciliation
Advances, reserves, and fees tied to factoring statements monthly.
Per-truck P&L
Revenue and operating costs tracked by unit or lane.
Fuel card tie-out
Fuel card statements reconciled and categorized by truck.
IFTA-ready records
Fuel purchases organized by jurisdiction to support quarterly filings.
“The payroll clearing account had never balanced in four years. They found every unmatched entry and now it zeros out every single period.”
“They rebuilt our dealer books, set up the sales tax workflow, and found a revenue gap we didn't know existed.”
Services for trucking & logistics
Trucking & Logistics, common questions
Do you work with factoring companies?
Yes, we reconcile factoring statements so revenue, reserves, and fees are all stated correctly, which most generic bookkeepers get wrong.
Can you support owner-operators as well as fleets?
Yes, from single-truck owner-operators to multi-unit fleets, with per-unit tracking scaled to fit.
Find out what your books need, free.
A 20-minute Books Health Check: we review your current setup and tell you exactly what it will take to get clean, decision-ready numbers. No pressure, no credentials requested.